CareSimplified | AI-powered care documentation

Documentation, drive, and AI, in one place

Residential care, simplified.Answered by Cleo AI.

CareSimplified is the complete platform for residential children's homes. Daily records, incidents, care plans, keyworker sessions, a secure drive for documents and photos, and Cleo, an AI assistant that answers anything about your home in seconds.

20+

Record types

Unlimited

Drive storage

<2s

Cleo response

Cleo

Online and ready

What incidents did Callum have this month, and were any tied to family contact?

Checking incident reports

Callum had 2 incidents in April. The March 18 event escalated after a call with mum, the March 22 MFH followed a cancelled visit from dad. Both logged by Sarah K.

Incident 18 Mar

Incident 22 Mar

What CareSimplified does

One platform for a residential children's home

Digital documentation, a secure drive for your files and Cleo to make sense of it all. Replace notebooks, spreadsheets, shared drives and guesswork with one place your team actually uses.

Everything your home documents

Daily records, incidents, PI and MFH reports, care plans, keyworker sessions, behaviour support plans, risk assessments, medication and more. All digital, all structured.

20+ record types

Secure drive for files and photos

Upload referral packs, legal documents, body maps, signed forms and photos. Organise by child, house or category. Attach files to any record.

Cloud drive built in

Cleo, your AI colleague

Ask Cleo anything about a child or staff member. She reads across every record, surfaces patterns and answers in plain English. Grounded in your live data, never invented.

Claude-powered

Meaning-based search

Search incident narratives, session notes, policies and uploaded documents by what they mean, not just keywords. Semantic search over everything you've written.

Vector search

Team visibility

See who's writing about which child, spot documentation gaps, acknowledge records, track updates. Built for keyworkers, deputies and managers.

Audit trail per record

Compliant and auditable

Role-based access, full edit history, acknowledgement workflows, digital signatures. Built around Ofsted and LA documentation expectations.

Role-based access

How it works

From the notebook to a conversation

Your team records the work they already do. CareSimplified turns it into structured data plus searchable narrative. Then Cleo makes it usable.

STEP 01

Record as you go

Staff log daily records, incidents and sessions. Upload photos and documents straight into the drive.

STEP 02

Ask Cleo anything

Free-text questions about children, staff, incidents, patterns. She reasons across the whole home's data.

STEP 03

Grounded answers, instantly

Every answer traces back to a real record. No invented facts. Full audit trail for every tool call.

Real questions, real answers

Ask Cleo what you'd ask a senior colleague

These are real examples from the home. Cleo calls live data tools, searches narratives semantically, and synthesises the answer in plain English.

Documentation gap analysis

Who has been writing records about Sophie?

All 7 records in the last six months have been written by the System Administrator. There may be a gap in regular staff documentation for Sophie.

Incident narrative search

What triggered Callum's last incident?

Callum refused to help with dishes. When male staff persisted, he became aggressive. Female staff intervened and offered him a choice (room or garden), which worked.

Pattern across children

Any incidents tied to family contact recently?

Two in the last month. Jamie's March 3 event escalated after a phone call with mum. Callum's March 22 MFH followed a cancelled visit from dad.

Period summary

Summarise Mia's keyworker sessions this quarter

Four sessions since January, all led by Sarah K. Main themes: education transitions, family contact, evening routine adjustments.

Cleo is ready to help

Bring your records to life.